Are you passionate about all things admin, thrive in an international organization, and an efficiency expert? We are looking for a proactive People & Culture Coordinator with exceptional attention to detail, who loves creating order and getting things done at speed. You should have a solid understanding of Polish labor law as well as great analytical and people skills.

Key Responsibilities

• Administrative Mastery: Own core People & Culture administrative tasks, including cooperating closely with an external payroll agency to ensure accurate payroll processing, managing records, maintaining up-to-date employee databases, enrolling employees in existing benefits programs and proactively suggesting improvements to enhance employee satisfaction.
• People & Culture Processes & Compliance: Ensure compliance with Polish labor laws and support audit requirements within People & Culture.
• Onboarding & Offboarding: Coordinate onboarding and offboarding procedures, ensuring smooth transitions and positive experiences for employees.
• People & Culture Helpdesk: Act as the first point of contact for employee and manager inquiries, providing timely and helpful support on various People & Culture topics.
• HR Metrics & Reporting: Collect and analyze key HR data (e.g., headcount, turnover, salary reviews), generate reports, and provide insights to support decision-making.
• Being Close to Employees: Foster a supportive and approachable People & Culture function by staying connected with employees, addressing concerns, and ensuring an open-door policy.
• Cross-Border People & Culture Support: Collaborate with People & Culture teams in other countries to ensure alignment and assist with local compliance, reporting, and regulatory requirements.
• Employer of Record Coordination: Serve as the main point of contact with our Employer of Record in locations where we do not have our own legal entity.
• Documentation & Reporting: Assist in compiling and generating People & Culture insights, including reports, diagrams and other key analytics to support decision-making.

Key Requirements

• Proven experience in People & Culture administration or a similar role, ideally in an international setting.
• Strong understanding of Polish labor laws, with experience navigating European employment regulations being a plus.
• Excellent organizational skills with an ability to multitask and work at high speed without compromising accuracy.
• Strong communication skills in English (additional EU languages are a plus).
• Proficiency in Polish.
• Advanced proficiency in Excel (including salary review reports, pivot tables, and data analysis) and experience with HRIS systems (we use BambooHR) and Microsoft Office Suite (Word, PowerPoint).
• Detail-oriented, proactive, and passionate about supporting employees while maintaining structure in a fast-paced environment.

If you’re an administrative expert who enjoys working closely with employees and making People & Culture operations smooth and efficient, we’d love to hear from you! Apply today to join our team.

We offer:

• Official employment – Umowa o pracę contract
• 4 additional working days of vacation leave per full calendar year 
• 3 days of internal sick leave without a doctor`s note 
• Health and Life Insurance
• Employee Capital Plan (PPK)  
• Multisport card compensation  
• Coverage of professional training sessions, meetups, etc.
• English-speaking club with native speakers 
• Polish language classes
• Internet and Glasses reimbursement
• Cosy office in Krakow city centre (Długa, 72) with beverages, fruit, and cookies 
• Winter and summer parties, events, team-buildings 

We kindly ask you not to provide us with any sensitive categories of personal data when applying for a job with us. When applying for the vacancy, Keepit will process your personal data, and therefore we recommend that you also read our privacy policy, which describes our processing of personal data and your rights as a data subject.

If you notice any misconduct or irregularities that fall within the scope of our whistleblowing procedure, please click here to report them.