Are you a star performer who is  great with payments and reports?

Do you like to exceed expectations, meet deadlines and do you have great attention to detail? Then we may be your next colleagues!

We are growing fast as a company, and we are set on using our momentum to bring SaaS cloud-based backup services to a global audience. The finance team plays a vital part in this by supporting all functions related to Keepit’s financial well-being. This requires a high level of financial professionalism and a collaborative team spirit to ensure our goal of creating financial transparency and strong collaborations throughout the organization.

As an Accounts Payable Specialist, you will be a central part of achieving this goal by owning reimbursement requests, collaborating with the colleagues and working in different systems. You will work closely with the rest of our finance team in making sure that we maintain a complete financial overview of our scale-up journey. We value teamwork, open and honest dialogues, and we want to be true business partners, continuously improving our support to the company. Therefore, you must have a structured and detailed financial mindset and an interest in seeking dialogue with your colleagues.

Responsibilities

• Process employee reimbursement requests using Expensify and ensure timely and accurate payment processing.

• Review and verify vendor invoices in NetSuite for accuracy, completeness, and compliance with company policies.

• Book invoices to the proper accounting and VAT accounts, ensuring accurate financial records.

• Reconcile expense reports and payments to ensure consistency between systems and accounting records.

• Assist with month-end closing activities by providing detailed accounts payable information.

• Maintain organized documentation and records for reimbursements, invoice approvals, and payment processing.

• Communicate proactively with employees and vendors to resolve discrepancies or queries related to invoices and reimbursements.

• Support the finance team by assisting with ad-hoc reporting, data analysis, and process improvements.

• Ensure adherence to internal controls and regulatory requirements in all accounts payable transactions.

Ideal Candidate

• Detail-oriented with exceptional organizational skills and strong numerical accuracy.

• Familiarity with accounting software, ideally with hands-on experience in Expensify and NetSuite.

• Basic understanding of accounts payable processes, invoice validation, and VAT regulations.

• Excellent communication skills to effectively interact with employees, vendors, and team members.

• Proficient in data entry and reconciliation, with the ability to manage multiple tasks simultaneously.

• Analytical mindset, capable of identifying discrepancies and ensuring precise financial records.

• Eager to learn, adaptable, and willing to take initiative in a financial environment.

• Strong work ethic and reliability with a commitment to upholding internal controls and compliance standards.

Keepit is a fast-growing IT scale-up with 22+ years of experience in software and data protection. Our mission is to help companies around the world protect and manage their cloud-based data. Our team is both academically and culturally diverse, and we have more than thirty different nationalities working together to promote trust and security in a world transforming towards new levels of digitalization. In 2020 Keepit raised $30 million in funding to fuel the growth and position Keepit as the category leader in the Backup-as-a-Service market. Keepit covers a broad client base of major corporations and institutions across all sectors and industries.

For more information about Keepit, go to www.Keepit.com

Terms and conditions

Process: Please submit your Resume/CV on our career page on our website or via LinkedIn. Selected candidates will be contacted immediately.

Scope: As soon as possible

The position: Full-Time occupation based in Krakow.

Salary: The compensation package is market-competitive and will be negotiated with the successful candidate.

We offer:

• Official employment – Umowa o pracę contract
• Creative tax (KUP 50)
• 4 additional working days of vacation leave per full calendar year 
• 3 days of internal sick leave without a doctor`s note 
• Health and Life Insurance
• Employee Capital Plan (PPK)  
• Multisport card compensation  
• Coverage of professional training sessions, meetups, etc.
• English-speaking club with native speakers 
• Polish language classes
• Internet and Glasses reimbursement
• Cosy office in Krakow city centre (Długa, 72) with beverages, fruit, and cookies 
• Winter and summer parties, events, team-buildings 

We kindly ask you not to provide us with any sensitive categories of personal data when applying for a job with us. When applying for the vacancy, Keepit will process your personal data, and therefore we recommend that you also read our privacy policy, which describes our processing of personal data and your rights as a data subject.

If you notice any misconduct or irregularities that fall within the scope of our whistleblowing procedure, please click here to report them.