We are on an exciting growth journey and  looking for a talented Workplace Experience Coordinator to support our continued success.

At Keepit, we believe a great workplace is more than just desks and coffee—it’s a space where people feel inspired, connected, and empowered to do their best work. From the moment someone walks through our doors, the environment should reflect the care, energy, and passion that we put into everything we do.

As our Workplace Coordinator, you’ll be at the heart of our employee experience—ensuring our physical workspace runs smoothly, feels welcoming, and supports the wellbeing and productivity of every team member. You'll be the go-to person for creating a vibrant, well-organized, and seamless day-to-day office experience, as well as contributing to local and global company events.

What you'll do:

You will be responsible for a variety of day-to-day workplace tasks including:

• Oversee daily workplace operations including managing supplies, coordinating with vendors, property management, and maintaining/reporting budgets.
• Main point of contact for coordinating and booking travel arrangements for employees and clients of the organization through Navan. Plan, organize, and execute a variety of events and activities that bring our Keepers together, from in-house events to Keepit-wide celebrations.
• Ensure effective and efficient communication, to primarily the Copenhagen office, of events, activities, processes/guidelines reminders, and other relevant information for Keepers based in Parken.
• Manage budgets for workplace expenses, events, and facility-related projects, ensuring cost-effective solutions.
• Coordinate with managers on requests, such as the purchase of gifts for special occasions, and other ad hoc requests, such as hotel and restaurant bookings.
• Support in the analyses of surveys and data from internal events to workplace health and wellbeing surveys (post-event surveys, APV reporting).
• Help identify and enhance touchpoints throughout the workday to improve the overall employee experience.
• Ensure and support smooth onboarding/offboarding processes.
• Work closely with stakeholders and/or vendors to plan layouts and space utilization to accommodate change and growth.
• Maintain the event calendar and information screens.
• Support in Social Media engagement, mainly through Instagram.
• Develop and implement health and safety practices, ensuring compliance with local regulations and creating a safe workspace for all employees.

Who we're looking for:

• A service-oriented individual who loves making people’s day better.
• A natural problem solver who thrives in a fast-paced environment.
• An exceptionally organized, reliable, and proactive team player.
• A multi-tasker who is able to juggle several priorities with grace and positivity.
• A Strong communicator—both in person and in writing.
• 1–3 years experience in a workplace, hospitality, facilities, or administrative role.

We kindly ask you not to provide us with any sensitive categories of personal data when applying for a job with us. When applying for the vacancy, Keepit will process your personal data, and therefore we recommend that you also read our privacy policy, which describes our processing of personal data and your rights as a data subject.