A great workplace starts with great organization. Join us as an Office Coordinator and help create an environment where teams can do their best work.

About us

Keepit is a fast-growing scale-up within the field of IT and data protection. Our mission is to help companies worldwide protect their SaaS cloud data. Our team is both academically and culturally diverse. We have 30+ nationalities working together to promote trust and security in a world impacted by rapid digital transformation.

We are creating an engaging work atmosphere that encourages excellent collaboration in all areas of the organization. We must surround our employees with care and support in and out of our office. We need to be able to continuously learn from each other to break down silos, building the best possible software and service for our customers.

Our Krakow office is located on Długa, 72, near the city centre. We take pride in our multicultural, committed, and pleasant start-up atmosphere at the office, which brings together people with different backgrounds and skill sets.

About the role

Central tasks:

Maintaining order and a well-organized office environment, including kitchen and common areas, ensuring the space is welcoming and comfortable for everyone.
Coordinating with the landlord, vendors, and cleaning staff to ensure the office runs smoothly.
Managing office supplies, including ordering groceries and stationery, handling deliveries, and keeping shared spaces well stocked.
Organizing company events and supporting the preparation of Summits and team-building activities.
Supporting office expansion projects, including seating arrangements and workplace planning.
Cooperating closely with Internal IT and Security, including managing and issuing office key cards.
Sending documents or gifts to remote employees and coordinating shipments with courier services.
Participating in the onboarding process and helping create a welcoming first experience for new employees.

About you

Required skills:

Strong organizational skills and a natural ability to keep things structured, tidy, and well-organized.
A genuine interest in creating a welcoming, comfortable, and well-functioning office environment where people enjoy working.
Previous experience in a similar role (Office Coordinator, Office Manager, Workplace/Facilities support or similar). Experience in hospitality, tourism, or service-oriented environments will be considered a strong advantage.
Advanced verbal and written communication skills in English and Polish.
At least 2 years of experience working with Microsoft 365 tools, including Teams and Excel.
A people-oriented mindset with strong communication skills and a collaborative approach to working with different teams and stakeholders.
Strong sense of ownership and attention to detail, with an eye for maintaining an organized and pleasant office space
Working on the spot in the office from 9 AM to 5 PM

We offer:

Official employment – Umowa o pracę contract
4 additional working days of vacation leave per full calendar year 
3 days of internal sick leave without a doctor`s note 
Health and Life Insurance
Employee Capital Plan (PPK)  
Multisport card compensation  
Coverage of professional training sessions, meetups, etc.
English-speaking club with native speakers 
Polish language classes
Internet and Glasses reimbursement
Cosy office in Krakow city centre (Długa, 72) with beverages, fruit, and cookies 
Winter and summer parties, events, team-buildings

We kindly ask you not to provide us with any sensitive categories of personal data when applying for a job with us. When applying for the vacancy, Keepit will process your personal data, and therefore we recommend that you also read our privacy policy, which describes our processing of personal data and your rights as a data subject.

If you notice any misconduct or irregularities that fall within the scope of our whistleblowing procedure, please click here to report them.

Workplace Experience Coordinator